Procurement Support Specialist | Contract

Key Responsibilities:

Procurement & Financial Processes

• Support the Operations Controlling team with Purchase Order (PO) and expense approval processes.
• Participate in the Programme Operations Centralised Purchase Order and expense reimbursement workflows.
• Be the key contact person to suppliers and follow up on invoices as needed.
• Proactively ensure that team members meet internal financial deadlines.
• Monitor and control programme budgets, ensuring accuracy, transparency, and adherence to internal financial policies.
• Support centralisation efforts and cost allocation management within Program Operations.
• Collaborate closely with Operations, IT, Finance, and other cross-functional teams to facilitate smooth and efficient processes.

Documentation & Reporting

• Maintain accurate documentation and financial records, supporting audits and compliance reviews as required.
• Assist with financial reporting, analysis, and data consolidation to support decision-making.

Operational Support & Continuous Improvement

• Perform general administrative tasks to ensure seamless operational support within the team.
• Contribute to process and system improvement initiatives, identifying opportunities for increased efficiency and supporting implementation efforts.
• Demonstrate agility in understanding and navigating complex processes.

Minimum Requirements:

• Tertiary qualification in Finance, Accounting, Business Administration, Procurement, or a related field.
• Proven experience coordinating or supporting projects involving multiple stakeholders, ideally within an international or multicultural environment.
• Hands-on experience with Purchase Orders, budget monitoring, and expense management.
• Strong computer literacy with advanced Excel skills (pivot tables, formulas, reporting).
• Proficiency in Accounting ERP systems, ideally Salesforce and/or SAP.

Required Competencies:

• Excellent communication skills, diplomatic and customer-focused.
• Strong ability to work both independently and as part of a team, with a willingness to support colleagues.
• A self-driven personality with initiative and accountability.
• Outstanding ability to organise, prioritise, and produce consistently high-quality work.
• Flexible, proactive, and open-minded approach.
• Strong attention to detail and ability to meet deadlines reliably.
• Agility in dealing with complex processes and environments.
• Strong analytical mindset and problem-solving skills.
• Commitment to continuous improvement and operational excellence.
• Accountable and autonomous in managing tasks and deadlines.